Admin Finance & HR officer

 

                              JUBBALAND STATE OF SOMALIA                  5

 CIVIL SERVICE COMMISSION

    VACANCY ANNOUNCEMENT (1 POSITION)

Job Title:	Admin Finance & HR officer
Ministry /Employing Authority	ministry of Public works, reconstruction and housing
Department:	Admin Finance & HR
Reporting To:	Director General
Grade:	6
SALARY:	$ 502
Hours:	36 Hours Per Week
Location:	Kismayo, Jubbaland

1. Purpose of the Position

The Admin Finance & HR Officer is responsible for managing the organization’s administrative, financial, and human resource functions to ensure efficient office operations, sound financial management, and effective HR support. The position ensures compliance with organizational policies, labor regulations, and donor requirements while providing administrative support to staff and management.

2. Key Responsibilities:

• Oversee the day-to-day administrative operations of the office.
• Ensure proper management of office supplies, equipment, and assets.
• Coordinate travel arrangements, meetings, workshops, and office logistics.
• Maintain an organized filing system for administrative records and documents.
• Ensure office facilities are well maintained and operational.
• Maintain accurate financial records and accounting documentation.
• Prepare payment vouchers, invoices, receipts, and bank reconciliations.
• Process staff salaries, vendor payments, and other financial transactions.
• Assist in preparing annual budgets, financial reports, and forecasts.
• Monitor expenditures to ensure compliance with approved budgets.
• Maintain petty cash and ensure proper cash management procedures.
• Support internal and external audits by providing required documentation.
• Ensure compliance with organizational financial policies and donor requirements.
• Coordinate recruitment, onboarding, and staff orientation processes.
• Maintain personnel files and ensure confidentiality of employee records.
• Monitor staff attendance, leave records, and contract renewals.
• Prepare payroll information and maintain HR databases.
• Support performance appraisal processes and staff development activities.
• Ensure compliance with labor laws, HR policies, and organizational procedures.
• Assist in implementing staff welfare, disciplinary, and grievance procedures.

• Ensure compliance with organizational policies, financial regulations, and HR procedures.
• Prepare periodic administrative, financial, and HR reports for management.
• Maintain accurate records for audits and organizational reviews.
• Support the implementation of internal controls and risk management measures.

• Qualifications and experiences
• Diploma in Human Resource, Diploma in business Administration
• Secondary certificate.
• Excellent computer skills.
• 3 years’ experience of which should be in office management
• Previous clerical, administrative, or finance-related experience

• Competencies
• Strong knowledge of administration, finance, accounting, and human resource management principles.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• High level of integrity, professionalism, and confidentiality in handling sensitive information.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Strong attention to detail and accuracy in financial and administrative records.
• Good planning, coordination, and reporting skills.
• Ability to work under pressure and meet deadlines.

How to apply

Interested candidates should send their application to jubalandstatecsc2018 @gmail.com

And CC to this E-mail jcscappeals@gmail.com by not later than 20/ May 2026. Each application should include an updated CV, an application letter and contact information for three work related referees. Applications not included all the above information will not be reviewed.

NOTE

• Please quote the position you are applying for in the subject of the e-mail.
• Both CV and application letter should be sent as one attachment.
• Female and people with disabilities are highly encouraged to apply.
• Canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.
• If you are shortlisted for an interview, you will be required to come with your original academic and professional certificates during the interview day.
• For more information, please visit the following websites:

www.Jubbalandcsc.so  

                        – Kismayo public notice boards